Is your team productivity affected by the demands of your office? Are your employees spending too much time in meetings as opposed to doing their jobs? Are they sometimes struggling to keep projects on track? If you have answered yes to any of these questions, Total HR Management wants to help. As a professional employer organization, we have the experience to know how to improve productivity without affecting your core business model.
Improve Team Productivity
The goal is to stop the draining of valuable resources by focusing on what is truly important. Below are four easy ways to improve team productivity by restructuring how your employee team operates. The key is to make your employee team more agile by getting rid of the busy work and focusing on the real end goal of your business — productivity and profitability.
Improving team productivity is a process. It takes time and effort, but it also takes the skill of a manager with a greater awareness. By not micromanaging and getting out of the way, managers can improve team productivity through a vote of confidence. Show your employees you believe in them, and they will produce.
Schedule No-Meeting Blocks
To a certain extent, meetings always are required at every business. However, many businesses have achieved success by scheduling no-meeting blocks of time every week where the focus in moving the workflow forward and improving team productivity. Schedule meetings only when they are needed.
Fewer meetings tend to be shorter and more productive because employees keep their eyes on the prize. Moreover, no-meeting blocks of time are a huge relief to employees. Knowing they have these periods each week ensures the freedom to accomplish their jobs. After all, improving the productivity of each employee means improving team productivity as a whole.
Empower Your Employees
In agile work environments, managers give employees the freedom to take ownership of their work. As a result, everyone in your organization becomes a leader, regardless of title. Employees are empowered to help each other work more efficiently by prioritizing what they know is most important to getting their jobs done. Agile workplace cultures have fewer hierarchies, thus reducing unneeded bureaucracy.
By eliminating barriers that block the way to achieving goals and objectives, employees do their jobs more effectively because they feel like they have a greater stake in the company’s overall success.
Match Employee Tasks to Employee Skills
By knowing the skills sets of your employees, you can greatly improve their efficiency and effectivity. For example, a creative, out-of-the-box thinker is probably a great person to pitch ideas to clients. However, they might struggle when given a more detail-oriented task where every rule needs to be carefully followed. No employee is great at every task. Find the employees in your company whose skills and styles match your needs, then allow those employees to flourish by demonstrating their best skills.
Remove What Is Not Needed
By removing the busy work that gets in the way, you give your employees space and the freedom to succeed. Removing such busy work is a key way to improve team productivity. For example, the employees essential to accomplishing the larger goals should not be given the smaller, time-consuming tasks when they are focused on more important work. The key is to have each employee access the freedom to be able to focus on higher-priority assignments. By removing what is not needed for the workflow, you will improve team productivity.
Total HR Management and Team Productivity
To learn more about these improving team productivity, please contact Total HR Management today. Please call (800) 975-5128 today to speak with an HR professional and access the help your small to mid-sized company needs.
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